WHITMORE ACADEMY
A Classical Education Charter School
Siuslaw Valley Charter School
Board Minutes
OCTOBER 29, 2024
The SVCS Board meeting was called to order at 3:58 p.m. Chairman King welcomed the public and the press.
Present Attendees:
Kay King, Chairman
Heather Hammon, Vice Chairman
Donna Heinen, Director
Larry Martindale, Director
Absent:
Chase Olson, Director
Aric Sneddon, Director
Jodi O’mara, Director
Dir. Martindale made a motion to approve the minutes of the Oct. 2nd meeting, 2nd by Dir. Hammon. Approved
The Agenda
Dir. Hammon made a motion to amend the agenda to clean up the minutes regarding the Head of School Executive session on Oct. 2nd. Dir. Martindale 2nd. Approved.
Dir. Martindale made a motion to make a change on the Board of Directors, 2nd by Dir. Heinen. Approved
Dir. Hammon made a motion to reword the contact to add verbiage that would be acceptable to PACE insurance, 2nd by Dir. Martindale. Approved
Board Member Change
Dir. Martindale read the letter of resignation from Dir. O’mara and made a motion to recommend Chuck Trent for a Director position. Dir. Hammon 2nd. Approved
Legal Counsel
Dir. Heinen made a motion to retain Matt Lowe and Matt Kahl of the Jordon Ramis firm in Portland. Dir. Hammon 2nd. Approved. They have been sent a retainer.
FOIA Requests
Dir. Heinen reported that the requested documents have were delivered by email to all 97J District members and the Superintendent. Also, hard copies were delivered to the Dist. 97J office on Oct. 8, 2024.
Siuslaw School District Grievance
Chairman King reported that a response was formulated and was sent to the 97J School District, the Superintendent and the Oregon Government Ethics Committee in Salem as required by law.
Fundraising event and update.
Dir. Martindale reported that the Coffee/Dessert fundraiser at the Old Bridgewater was attended by approximately 25 people and went very well.
There will be another Fundraiser on Tuesday Dec. 3rd at 4:30 to raise funds for the building and operations.
Hire of Financial person.
Dir. Trent reported that MaryEllen Mansfield has been hired. She will begin Nov. 1st.
Internet start date:
Hyak will provide internet service to the office at 524 Laurel St. sometime early in Nov. As a non-profit we will only be charged $1.00 a month.
Correction on Executive session
Notice was on the agenda, topic was not. The correction will read:
Acknowledge the agenda did not properly notice the topic of the executive session which was to discuss a candidate for hire. We cannot just say executive session without defining the topic. The rule for meeting in the Executive session to discuss the candidate and then out of Executive session back into regular session for a vote to hire were followed.
Head if School update
Chairman King reported that we will announce to the press who the Head of School is in Nov.
Insurance update
We are finding private medical insurance for the HOS.
An appropriate rental has been found for him and his family as of Dec, 1st.
Building update
Chairman King reported that an offer was made on the preferred property and we are in 2nd position.
PACE Insurance
Contract Rewording:
“This Contract is made and entered into by and between Siuslaw School District (District) and Siuslaw Valley Charter School (SVCS) an Oregon non-profit corporation doing business as Whitmore Classical Academy, a registered assumed business name.”
Other Business
Dir Trent will get an SVCS email
Meeting adjourned at 4:42 pm.
Next regular Board meeting is Nov. 21, 2024 at 4 pm.
Respectfully submitted
Donna Heinen, Secretary, SVCS
OCT.2, 2024
The Oct. 2nd board meeting was held at the 524 Laurel St. office. The Meeting was called to order at 1:31 pm. Present were: Kay King, Heather Hammon, Chase Olson, Aric Sneddon, Jodi O’mara, Larry Martindale and Donna Heinen. A motion was made to accept the agenda, 2nd and approved.
Aric moved to have the meeting go into executive session per ORS 192.660 (2) (A) 2nd by Jodi approved.
Discussion regarding the hiring of a candidate for Head of School.
The regular board meeting resumed at 1:53 pm. Aric moved to hire the interviewed candidate, 2nd by Heather. Discussion followed. Kay called for a vote on the motion.
The vote was 7 affirmative to call the candidate.
Chase moved to adjourn the meeting at 1:56 pm. Larry 2nd. Approved.
Meeting adjourned.
Respectfully submitted
Donna Heinen
Secretary
Sept. 27, 2024
A work Session meeting was held Thursday Sept. 26th by the SVCS Board. Present were Kay King, Heather Hammon-Stafford, Larry Martindale, Donna Heinen, Aric Sneddon.
The Grant Writers report was reviewed.
The Schedule for the Head of School candidate visit was finalized.
There was discussion on some aspects of the contract.
The new office space was viewed.
Respectfully Submitted
Donna Heinen
Secretary